What Is the Pre-Custody Process for Corporate Debt/Convertible Note Investments?

Overview of the pre-custody process for unsecured corporate debt/convertible note investments including required investor sponsor documentation, the private custody process timeline, how to title your investment, and where to submit your documents.

Pre-Custody Process

Prior to accepting custody of an investment, STRATA Trust Company (“STRATA”) completes a pre-custody check to make sure we can meet our custodial responsibilities and the administrative requirements of the investment. Use this checklist to ensure you’ve gathered all the necessary documentation to proceed with your unsecured corporate debt/convertible note investment. The information required on this checklist and document submission is prior to the purchase, transfer, or rollover of an unsecured corporate debt investment.

STRATA Trust does not evaluate or perform any due diligence or suitability reviews on any investment or investment sponsor. 

Examples of unsecured corporate debt/convertible note investments include, but is not limited to:

  • Private Placement Debt (such as notes, bonds, debentures)
  • Convertible Notes

Gradient LineProhibited Transactions

Please contact us if the type of unsecured corporate debt/convertible note investment you wish to process is not on this checklist. There are certain types of investments that we will not process including, but not limited to:

  • Investments that would be deemed as Prohibited Transactions (i.e., self-dealing) under IRC 4975
  • Single-member or family-owned entities (owned 50% or more by family members)
  • S-corporation stock
  • General partnerships or joint ventures
  • Oil and gas working interests
  • Unsecured corporate debt that is not part of a Regulation D offering
  • Notes secured by life insurance, life settlements, or collectibles since certain assets are prohibited in IRAs under IRC Section 408.
  • Other investment types not custodied by STRATA include, but are not limited to, foreign investments (entities, real estate), unsecured promissory notes to individuals, life settlements/viaticals, direct ownership of digital currencies, direct investments in the cannabis industry, livestock, vehicle titles, or equipment.

Gradient LineDebt Instrument Registration

The investment registration must reflect the following named investment owner.

  • STRATA’s Tax ID should be used in place of the investor’s SSN to retain the tax-exempt status for the IRA investment.
    STRATA Trust Company Custodian 
    FBO (Accountholder Name) IRA (Account #)
    PO Box 23149
    Waco, TX 76702
    Tax ID: 26-2637994

Important Reminder

Please make sure that all items must be received in good order at least 48 hours before any scheduled closing. 

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To onboard your new investment to STRATA, please provide the following documents at the same time.

Investment Issuer to Provide:

Untitled design (42)

            • Offering Documents: Provide a copy of the Private Placement Memorandum, offering circular, operating agreement, limited partnership agreement, bylaws, blank subscription document, and any other offering documents related to the investment.
            • Company Filing Documents: Provide a copy (with the filing stamp) of the Articles of Incorporation, Certificate of Limited Partnership, Articles of Organization, Certificate of Formation, or other similar corporate filings. 
            • Private Investment Issuer Representation Letter: The investment issuer must complete and sign STRATA's Private Investment Issuer Representation Letter.

Document Submission:

Investment issuers may submit pre-custody documentation directly to STRATA through our Investment Hub

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Unsecured Corporate Debt/Convertible Note Custody Process Overview

This timeline is approximate, based on if the required documents are received in good order. If transferring from another custodian or rolling over an IRA asset from another institution, STRATA is dependent on the existing service providers' transaction process times.


Once all the information has been completed and we have received all the necessary documentation, it will take up to 2-3 business days for us to determine whether STRATA is able to custody the asset. The documents listed above provide a guideline for a typical private debt custody check. Please note that STRATA has the right to request additional documentation to complete the pre-custody process. 

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Private Debt Investment Checklist

STRATA's Private Debt Investment Checklist includes form links and a step-by-step guide. Download and save, email, or print!

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Next Steps: 

Once your pre-custody paperwork is submitted and your asset is approved, then you are ready to open your STRATA IRA and direct your investment.

    1. Click here when you are ready to Open and Fund Your STRATA IRA account. You will be able to assign IRA beneficiaries, select which IRA you will be investing with, and easily electronically sign and submit forms. 
    2. Click here to learn about investor-required transaction documents needed to direct funds to your new investment. 

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